Job Description

Job Description

Job Description

LOWER SCHOOL ADMINISTRATIVE ASSISTANT AND RECEPTIONIST

This is a full-time position within the Lower School, reporting to the Head of Lower School.

Major Responsibilities:

• Serve as a school ambassador with families, and work with and support families as needed
• Monitor front door, greet and support all visitors to the Lower School
• Manage implementation of all safety protocols in Lower School in partnership with the Lower School Administration and Physical Plant including ensure all visitors follow security protocols and maintain records of who's in the building including all LS colleagues and visitors
• Answer the Lower School main phone line, direct calls where needed, take messages, and share information among Lower School administrators, teachers and families
• Collect and record daily attendance, including absences and late arrivals, in school database, as well as student dismissal plans and coordinate with teachers and families as needed
• Assist Admissions team with coordinating prospective student visits and assessments, and assist with records requests for students applying to other schools
• Maintain all student records (progress reports, standardized test scores, new student transcripts, etc.)
• Support deliveries and mailings, internal and external communications, and classroom and community events
• Tidy and maintain front desk and lobby
• Serve as key operator on division copiers and other equipment; arranges for service as no needed; maintain service logs
• Contribute positively to the employee morale; maintain a positive, pleasant demeanor to all constituencies; provide positive encouragement to students
• Assume other duties as assigned

Qualifications

• Ability to communicate effectively with all constituents in a school environment
• Ability to ascertain which people may need immediate assistance and to act accordingly
• Possess excellent speaking and writing skills, strong organizational skills, and be detail-oriented
• Reliable with a professional mannerism
• Proficiency in Microsoft Office and Outlook programs, along with Google Drive.

Shipley and Its Commitment to Equity

The Shipley School, founded in 1894, is a co-educational, college preparatory, independent day school currently enrolling approximately 800 students in grades Pre-K through 12. Located in the western suburbs of Philadelphia, the school is committed to educational excellence and dedicated to developing in each student a love of learning and compassionate participation in the world.

The Shipley School is committed to equal employment opportunities for all individuals. The school will make all employment decisions for employees and applicants without unlawful discrimination as to race, color, religion, sex, sexual orientation, national origin, citizenship, disability, pregnancy, age, marital status, military or veteran status, gender identity and expression, creed, genetic predisposition, victim of domestic violence or any other basis protected by law.

Additional Opportunities

In addition to this position, Shipley seeks talented new colleagues across a host of full- and part-time positions ranging from teaching, to coaching, to staff support. Go to shipleyschool.org/about/employment to learn more.

How to apply: Interested candidates should complete the online application. Cover letter (Teaching Candidates), Philosophy of Education Statement (Teaching Candidates) and resume (All Candidates) should be uploaded in the resume section of the application. Applications received missing supporting documents will receive less consideration. Please note - clearances are not required at the time of application but will be required for employment. No phone calls, please.

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